Executive Assistant to CEO
4.
3 East Meadow, NY East Meadow, NY Full-time Full-time $55,000 - $65,000 a year $55,000 - $65,000 a year 4 days ago 4 days ago 4 days ago We're hiring an assistant to work directly with our new CEO/President of EPIC Family of Agencies (EPIC Long Island, South Shore Guidance Center & Epilepsy Foundation).
Position
Summary:
Under the general direction of the President & Chief Executive Officer (CEO), the Executive Assistant is responsible for assisting the CEO with special projects and initiatives managed directly or supported by the Executive Office, and as needed, and the overall coordination of administrative needs.
Essential Functions:
1.
Report directly to the CEO with Executive Office special projects, as assigned.
This includes, but not limited to, creating project plans, attending internal and external meetings with or representing the CEO, keeping the project plans and timelines on track, briefing the Executive Office on a regular basis with milestone accomplishments, creating final deliverables and reports as necessary, and recruiting internal and external participants for the special projects as necessary.
2.
Collaborate with Executive Cabinet and others as required to move forward assigned special projects and routine meetings.
3.
Research and/or prepare information to provide analysis and develop reports and materials as required.
4.
Work with CEO to prepare and coordinate quarterly Board of Directors meetings and ad hoc discussions and events that includes CEO Report, meeting minutes, meeting agendas and supporting material for dissemination to members 5.
Prepare memos, meeting minutes and various reports that may include charts, graphs, and other materials, related to the special projects.
6.
Other duties such as timekeeping, managing calendars, coordinating schedules, sending meeting invitations, arranging conference calls and video conference meetings, answering telephones, managing expenses, receiving and screening communications, and reviewing documents for accuracy, format, and compliance with agency policies and procedures.
KNOWLEDGE, SKILLS & ABILITIES:
Highly organized and able to handle multiple priorities.
Detail-oriented, multi-task capable and able to work under pressure in a fast-paced environment and meet deadlines.
Ability to read, analyze, and interpret general business and professional literature, technical procedures/instructions, procedural manuals and governmental regulations.
Ability to write reports and business correspondence.
Skilled in composition, setting up and typing accurately and with reasonable speed a variety of correspondence, reports and other materials.
Self-Starting and ability to work independently and with minimal supervision.
Ability to influence people and build strong relationships with individuals & co-workers.
Ability to work in a team environment.
Strong skills in both verbal and written communication.
Able to exchange information with other people concisely and accurately.
Ability to apply common sense understanding to carry out instructions furnished in written and oral form.
Ability to deal with problems involving several concrete and intangible variables in standardized situations.
Ability to work flexible hours including evening and weekends.
Strong mathematical skills with the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical solutions.
Thorough knowledge of office practices, procedures and equipment.
PC skills--Microsoft Office (Word, Excel, PowerPoint and Outlook).
Demonstrated commitment to EPIC Long Island's philosophy of care, values, mission statement and organizational culture Strong verbal and written communication skills.
Able to exchange information concisely and accurately Ability to effectively address large groups of people in a variety of settings Strong mathematical skills with the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical solutions PC skills--Microsoft Office (Word, Excel, Outlook, Publisher, and PowerPoint) Job Type:
Full-time Pay:
$55,000.
00 - $65,000.
00 per year
Benefits:
401(k) Dental insurance Flexible schedule Health insurance Paid time off Tuition reimbursement Vision insurance Schedule:
8 hour shift Education:
High school or equivalent (Required)
Experience:
Administrative:
1 year (Required) License/Certification:
New York State Driver's license (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 East Meadow, NY East Meadow, NY Full-time Full-time $55,000 - $65,000 a year $55,000 - $65,000 a year 4 days ago 4 days ago 4 days ago We're hiring an assistant to work directly with our new CEO/President of EPIC Family of Agencies (EPIC Long Island, South Shore Guidance Center & Epilepsy Foundation).
Position
Summary:
Under the general direction of the President & Chief Executive Officer (CEO), the Executive Assistant is responsible for assisting the CEO with special projects and initiatives managed directly or supported by the Executive Office, and as needed, and the overall coordination of administrative needs.
Essential Functions:
1.
Report directly to the CEO with Executive Office special projects, as assigned.
This includes, but not limited to, creating project plans, attending internal and external meetings with or representing the CEO, keeping the project plans and timelines on track, briefing the Executive Office on a regular basis with milestone accomplishments, creating final deliverables and reports as necessary, and recruiting internal and external participants for the special projects as necessary.
2.
Collaborate with Executive Cabinet and others as required to move forward assigned special projects and routine meetings.
3.
Research and/or prepare information to provide analysis and develop reports and materials as required.
4.
Work with CEO to prepare and coordinate quarterly Board of Directors meetings and ad hoc discussions and events that includes CEO Report, meeting minutes, meeting agendas and supporting material for dissemination to members 5.
Prepare memos, meeting minutes and various reports that may include charts, graphs, and other materials, related to the special projects.
6.
Other duties such as timekeeping, managing calendars, coordinating schedules, sending meeting invitations, arranging conference calls and video conference meetings, answering telephones, managing expenses, receiving and screening communications, and reviewing documents for accuracy, format, and compliance with agency policies and procedures.
KNOWLEDGE, SKILLS & ABILITIES:
Highly organized and able to handle multiple priorities.
Detail-oriented, multi-task capable and able to work under pressure in a fast-paced environment and meet deadlines.
Ability to read, analyze, and interpret general business and professional literature, technical procedures/instructions, procedural manuals and governmental regulations.
Ability to write reports and business correspondence.
Skilled in composition, setting up and typing accurately and with reasonable speed a variety of correspondence, reports and other materials.
Self-Starting and ability to work independently and with minimal supervision.
Ability to influence people and build strong relationships with individuals & co-workers.
Ability to work in a team environment.
Strong skills in both verbal and written communication.
Able to exchange information with other people concisely and accurately.
Ability to apply common sense understanding to carry out instructions furnished in written and oral form.
Ability to deal with problems involving several concrete and intangible variables in standardized situations.
Ability to work flexible hours including evening and weekends.
Strong mathematical skills with the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical solutions.
Thorough knowledge of office practices, procedures and equipment.
PC skills--Microsoft Office (Word, Excel, PowerPoint and Outlook).
Demonstrated commitment to EPIC Long Island's philosophy of care, values, mission statement and organizational culture Strong verbal and written communication skills.
Able to exchange information concisely and accurately Ability to effectively address large groups of people in a variety of settings Strong mathematical skills with the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical solutions PC skills--Microsoft Office (Word, Excel, Outlook, Publisher, and PowerPoint) Job Type:
Full-time Pay:
$55,000.
00 - $65,000.
00 per year
Benefits:
401(k) Dental insurance Flexible schedule Health insurance Paid time off Tuition reimbursement Vision insurance Schedule:
8 hour shift Education:
High school or equivalent (Required)
Experience:
Administrative:
1 year (Required) License/Certification:
New York State Driver's license (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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